Please find below the documentation for the School Census Summer 2021 return.
- Census Date - Thursday 20th May 2021
- Return to the DfE - Wednesday 16th June 2021
SIMS Preparing Documentation
SIMS Producing Documentation
- Producing Primary
- Producing Secondary
- Producing Nursery
- Producing Special
- Producing PRU
- Producing All-through
ScholarPack Census Documentation
Arbor Census Documentation
SIMS Fileset Information - update 6th May with fileset 1802
To import the fileset into SIMS download the file by clicking the link above, unzip the file to your desktop and then in SIMS go to Tools > Setups > Import Fileset and browse to the .MFS file. Double click on the fileset file and then click Import Fileset. Once it has been imported close SIMS and log back in, and the fileset will be updated. You can then re-validate your census return.
Version 1.7 of the DfE validation and summary report files are available via Fileset 1802.
ESS have compared version 1.5 and 1.7 of the DfE validation and have found the following changes relevant to School Census Summer 2021.
Census Reference Date changed from 20/05/2020 to 20/05/2021
This impacts the following validation rules:
- 100: Check the Header Reference Date
- 1320Q: Please check: Free meals taken exceeds total eligible pupils
- 1570: Unique learner number must be provided for pupils aged 14 and over on census day
- 1762: Periods of free school meal eligibility that started after the Census Day should not be included in the return
- 1763: Periods of FSM eligibility must be in a specific period
- 1741: Service Child Free School Meals invalid, 1880: Pupil's Entry Date after Census Date or missing
- 1920: Leaving Date must be present and must before Census Date and after or = Entry Date
- 1925Q: Pupil no longer on roll [should] only present for specific conditions
- 2510: For pupil no longer on roll the attendance sessions possible is missing or invalid, must be greater than or equal to zero
List of LAs extended to include 940 (North Northamptonshire) and 941 (West Northamptonshire)
This impacts the following validation rule:
- 1530: UPN invalid [as characters] 2-4 [are] not a recognised LA code
Validation rule added
- 2531: Sessions possible must be equal to the total of all attendance and absence sessions
Validation rules corrected
- 2530: Total [attendance] sessions missed must be < = Sessions Possible
- 2502: Zero Attendance Sessions Possible recorded for pupil on roll
DfE Covid-19 Unusual Circumstances Guidance
Schools must provide pupil level data for pupils who are recorded on the school admission register as at census day, irrespective of whether they attend school on that day. Therefore, pupils who are absent from school on census day, whether the absence is COVID-19 related or for other reasons, should be counted in schools’ census returns in the usual way.
Current funding allocation through the national funding formula (NFF) and the pupil premium is calculated based on the number of pupils on roll and is not affected by pupil non-attendance on census day. However, the universal infant school (UIFSM) funding stream is dependent on whether a pupil attends school on census day.
UIFSM uses the variable ‘school lunch taken’, which is collected in relation to pupils in years R, 1 and 2 (or aged 4-6 in year group X) and indicates whether a pupil has taken a school lunch on census day. Where COVID-19 related absences occur and ‘school lunches taken’ are affected, a day and time when the situation is regarded as normal is to be substituted. Schools can use the next normal day, an earlier day in census week or another day that reflects the normal situation. Where other days or times are used, schools must record these for audit purposes.
However, there are some scenarios which do not qualify as an unusual circumstance and therefore pupils must be recorded as NOT having taken a school lunch:
· If the school kitchen is closed and the school have not offered any alternative provision;
· Pupils who have changed their preference to bring a packed lunch
· Pupils are absent for other reasons not connected to COVID-19.